Shipping Information to SIGGRAPH

This document outlines information regarding shipping materials to the conference site.

NOTE: The General Services Contractor (Freeman Decorating Company) will update this information before the conference as necessary.

You are responsible for shipping your equipment to and from the SIGGRAPH Conference, unless alternate arrangements have been made. SIGGRAPH does not provide insurance for your equipment and/or artwork during shipping. Please remember to insure your work through your preferred air freight company. Please read this entire document for further details on insurance and payment options. Shipping and packing instructions are listed below.

Shipping/Material Handling General Info
Determine the exact products, items, and goods to be shipped to the SIGGRAPH conference.

• Condense the items, products, and goods that are to be shipped into the least amount of containers boxes, carton, crates, etc.
• Determine the strength and stability of the containers to reduce possible damage while shipping.
• The nature of the items being shipped will determine the type of freight forwarder and/or shipper that should be used.
• We suggest that you insure your shipment with your freight forwarder.
• If you have a preferred carrier already, feel free to use them.

Freight Forwarding Companies
There are three basic types of freight forwarding companies. Significant additional charges can be incurred by not selecting the proper freight forwarder:

• Common Carrier: This is the most cost effective method, however, your shipment may be handled (loaded and unloaded) several times before reaching its final destination. There is a greater possibility of damage if items are not packed correctly (not suitable for unprotected fragile items). This method requires longer transit time. Roadway is the common carrier for SIGGRAPH to the Los Angeles Convention Center (LACC) in Los Angeles. They will be onsite for all outbound shipments. If you choose to use another carrier, it will be your responsibility to make arrangements to call them for pick up at the close of the show.
• Van Line This is more costly, but suggested for fragile, uncrated items: Pad wrap, special handling, guaranteed door to door in a direct trip. For suggested van lines in your area, contact: Dominick Esposito or Jennie Hoffman at 714.772.9049 or send email to: freeman@siggraph.org.
• Air Freight: To and from the conference, Freeman Air is available for overnight and 2nd day delivery. Less chance of damage compared to common carrier if items are packaged securely.

Drayage--(handling materials once at the convention center)
Once at the convention center, Sullivan Transfer Company (STC) handles all the materials to and from your area(s). Empties are held in storage, returned to your area(s) at the close of the conference and reloaded back onto the trucks. We can also offer accessible storage during conference hours if required. For storage needs, contact Dominick Esposito or Jennie Hoffman, 714.772.9049 or send email to: freeman@siggraph.org.

Inbound Shipping
There are only two locations that you should ship materials to:

1. Sullivan Transfer warehouse in Anaheim
2. Los Angeles Convention Center (LACC)

If your shipment WILL ARRIVE in Los Angeles on or before Tuesday, 7 August 2001, you may ship to the Sullivan warehouse at the address below. If materials are shipped to the Sullivan warehouse, those materials will be automatically delivered onsite to the location specified on the shipping label (as outlined below). Please be as complete as possible on this label:

Hold for SIGGRAPH 2001
Room or Hall name
Your name c/o Sullivan Transfer Company
610 S. Olive Street
Anaheim, CA 92805

If your shipment WILL ARRIVE in Los Angeles on or after Wednesday, 8 August 2001, you must ship directly to the Los Angeles Convention Center at the address below. Again, those items will be automatically delivered onsite to the location specified on the packing label (as outlined below). Please be as complete as possible on this label:

SIGGRAPH 2001
Room or Hall name
Your name c/o Sullivan Transfer Company
Los Angeles Convention Center
1201 S. Figueroa Street
Los Angeles, CA 90015

Forms required for inbound shipping will be:

1) Paperwork required by your freight forwarder;
2) Order for Service--a form that tells us what is coming, when and how to track your materials;
3) Packing labels filled out as outlined below.

After arranging your shipment, an email should be sent to freeman@siggraph.org listing the information that you included on the shipping label below. This provides us with a double check that your materials will arrive when and where you need them.

Shipping Labels
Every single box or package must be labeled. Each label must include the following information:

SIGGRAPH 2001
Room or Hall name/number in the LACC where you want materials delivered
Your name
Program chair name
1 of # of pieces

If you have questions on shipping labels, contact your program chair.

Outbound Shipping
Forms required for outbound shipping will be:

1) Material Handling Agreement Forms (MHA)--a bill of lading specifying your outgoing freight forwarder to be completed for all shipments going out of the LACC

• Indicate method of payment on the form: existing account with the carrier or credit card number. SIGGRAPH does not cover shipping charges, and COD's will NOT be accepted.
• Describe any special handling necessary, including insurance requirements and declared values. If you fail to declare a value or request insurance for the shipment, reimbursement will typically be provided at $0.50 per pound, or to the limit of the carrier's stated liability. Note: Many freight companies have a limit of liability for artwork or one of a kind items. A separate insurance policy is highly recommended.
• There is an area on the MHA for insurance and declared value information. Should you have questions on how to fill out the form, talk with Freeman Decorating and/or your program chair.

2) Shipping label identifying where you want the materials sent.